Complaints Procedure
At Highfield Property, we endeavour to provide the highest levels of service. We do however recognise that on occasion things do not go according to plan. In such instances, Highfield Property operates an internal complaints procedure.
If you have a complaint, please put it in writing, including as much detail as possible.
In the first instance, please contact June Pinder, office manager. If you are unable to resolve the matter with the office manager and wish to escalate your complaint, please send a summary of your complaint by email to phil@highfieldproperty.co.uk or write to:
S. A. Highfield Property Management (Doncaster) Limited Customer Services
1 Windsor Road, Doncaster, DN2 5BN
We will then respond in line with the timeframes set out below (if you feel we have not sought to address your complaints within eight weeks, you may be able to refer your complaint to the Property Ombudsman to consider without our final viewpoint on the matter).
What will happen next?
· We will send you a letter acknowledging receipt of you complaint within three working days of receiving it, enclosing a copy of this procedure.
· We will then investigate your complaint. This will normally be dealt with by the office manager who will review your file and speak to the member of staff who dealt with you. A formal written outcome of our investigation will be sent to you within 15 working days of sending the acknowledgement letter.
· If, at this stage, you are still not satisfied, you should contact us again and we will arrange for a separate review to take place by a senior member of staff.
· We will write to you within 15 working days of receiving your request for a review, confirming our final viewpoint on the matter.
If you remain dissatisfied, you can then contact The Property Ombudsman to request an independent review:
The Property Ombudsman Ltd
Milford House
43-45 Milford Street
Salisbury
Wiltshire
SP1 2BP
01722 333 306
Please note the following:
You will need to submit your complaint to The Property Ombudsman within 12 months of receiving our final viewpoint letter, including any evidence to support your case.
The Property Ombudsman requires that all complaints are addressed through this in-house complaints procedure, before being submitted for an independent review.
